StrataMail Parsing, Routing & AI | Email Control Platform
StrataMail Parsing, Routing & AI
Control every message. Route it anywhere. Apply AI when it matters.
One platform that does three jobs. StrataMail Parsing, Routing & AI sits in the path of your email and gives you full control over every message that flows through. Inspect it, act on it automatically, route it to the right destination, and hand off to AI workflows when content needs intelligent processing — all from a single web console with rules you build by clicking, not coding.
The Three Pillars
Parsing
Inspect every incoming and outgoing message. Match on 13 condition types — sender, recipient, subject, body, headers, attachments, size, recipient count, sending rate, more. Apply 10 action types: tag, block, append disclaimer, append signature, filter attachments, compress attachments, auto-reply, add or change headers, modify recipients, hand off to AI.
Built for people, not engineers. Every rule reads back in plain English.
Routing
Send each domain's mail to the right destination server. Override routing for a single person when needed. Build hybrid setups where some users land on StrataMail Hosting, others on Microsoft 365 or Google Workspace, and still others on a customer's existing platform — all under one domain.
Per-domain and per-address routing, managed through the same console as your rules.
AI
When a rule matches a message that needs intelligent processing, the platform hands the event off to an automation workflow. Transcribe voicemail attachments, extract structured data from invoice or order emails, classify support tickets, draft replies — with cloud or fully private local-LLM options when message content cannot leave your environment.
AI as a downstream rule action, not a black box that opens every message.
See the AI Pillar in Action
Our live voicemail intelligence demo shows the AI pillar at work: upload an audio file, watch real-time transcription, build keyword detection rules with AND/OR logic, see content routing fire with highlighted matches. The same parsing engine handles email content and attachments in production — voicemail is one demonstration of what the platform does.
Open the Live Demo »How It Works
Every incoming and outgoing email passes through the platform. The platform inspects the message, applies the rules you have defined (top-to-bottom, grouped, with continue or stop control), routes the message to the correct destination, and optionally hands events off to AI workflows for intelligent processing. All of this happens in the message path with asynchronous handoffs that never delay delivery.
Core Capabilities
Smart tagging & labeling
Automatically flag external mail, mark suspected phishing, or label by topic so users instantly know what they are looking at.
Attachment protection
Block executables and other risky file types, strip oversized attachments, or compress large files automatically.
Disclaimers & signatures
Append compliant disclaimers and consistent personalized signatures to outgoing mail, pulling each sender's own name and title.
Compliance journaling
Keep a blind copy of every message in an archive mailbox for retention and audit, configured in seconds.
Automatic replies
Send branded auto-responses with built-in limits so each sender only hears from you once per window.
Per-domain & per-address routing
Send each domain's mail to the right destination, and override routing for individual people when needed.
AI handoff actions
Rules can hand off matched messages to AI workflows for transcription, structured extraction, classification, or reply drafting — cloud or fully private LLM options.
Rules Tester
Paste a sample message and watch exactly which rules match and what they would change, without sending anything.
See All Conditions, Actions & Routing Details »
Who It Is For
Resellers & MSPs
A white-label platform to offer under your own brand, with per-domain rules and routing for every client. The entire console presents in your brand.
Small & mid-size businesses
Enterprise-grade email control without an email engineer on staff. Plain-English rules and Quick Setup recipes get you the common cases in minutes.
Compliance-minded teams
Journaling, disclaimers, and an auditable record configured in minutes. Every rule is readable; every action is logged.
VPS Deployment
StrataMail Parsing, Routing & AI runs on dedicated VPS infrastructure sized to your message volume, rule complexity, and AI workload. Light deployments handle a few thousand messages per day on a small VPS. Heavy deployments with large rule sets and local-LLM AI workloads scale up to dedicated Proxmox builds. VPS pricing is consultation-based to ensure the right sizing — we walk through your message volume, current platform, integration targets, and AI requirements before quoting.
Request VPS Pricing for Your Deployment
Tell us about your message volume, downstream targets, and AI workload. We will scope the right VPS tier and provide a quote.
Request VPS Pricing »See it in Action — Request a Demo
We will walk you through the console live: build a rule from scratch in plain English, route a domain, hand a message to an AI workflow, and use the Rules Tester to see exactly what would happen before any real mail is touched.
